How to Ship Freight: Methods, Mistakes, and Tips

Shipping freight might seem like a complex process, but it boils down to a few essential steps: choosing the right freight method, preparing accurate documentation, and partnering with a reliable freight carrier or freight broker. Whether moving heavy items domestically or managing cross-border shipments, understanding your options and avoiding common pitfalls can save you time, money, and frustration.

Freight shipping keeps the supply chain moving, ensuring goods reach their destination safely and on time. However, mistakes in documentation, incorrect freight classification, or inadequate planning can cause delays or unexpected costs.

Do you want to simplify your freight shipping process? Let’s break down common methods, mistakes, and practical tips to help you ship freight with confidence.

Freight Shipping Methods: Finding the Right Fit

There’s no one-size-fits-all solution for shipping freight. Choosing the right method depends on factors like shipment size, freight class, and final destination requirements. 

Here’s a breakdown of common methods to help you decide:

Truckload Freight

• Full Truckload (FTL): Ideal for large shipments that fill an entire truck. This option minimizes handling, reducing the risk of damage.
• Less-Than-Truckload (LTL): Cost-effective for smaller shipments that don’t require a full truck. Multiple shipments are combined, optimizing space and costs.
• Dry Van: Enclosed trailers that protect goods from weather and damage, suitable for non-perishable items.

Rail Shipment

Rail freight is an excellent choice for heavy items and bulk goods, especially over long distances. It’s environmentally friendly and cost-effective for large-scale distribution.

International Shipping

For global freight shipments, cargo ships and air freight are common methods. Cargo ships handle full container loads, while air freight is best for time-sensitive shipments.

Cross-Border Shipments

Shipping across international borders requires coordination with customs officials and careful planning. A cross-border freight provider simplifies this process by ensuring compliance with customs clearance requirements.

Intermodal Shipping

Intermodal combines multiple transportation methods, such as rail and truckload freight, to maximize efficiency.

Expedited Shipping

For shipments requiring fast transit times, expedited shipping offers the quickest delivery options. Utilizing dedicated trucks or air freight, this method is perfect for time-sensitive goods that must reach their destination without delay.

Common Mistakes in the Shipping Process

Mistakes during the shipping process can lead to costly delays and damaged goods. Here are the most common pitfalls to avoid:

Documentation Errors

Incomplete or inaccurate paperwork, such as the bill of lading, shipping labels, or commercial invoice, can result in shipment delays.

Tip: Double-check all documentation before shipping to ensure consistency across your freight service provider, freight carrier, and customs officials.

Underestimating Customs Requirements

For cross-border shipments, customs clearance is critical. Failing to work with a knowledgeable customs broker can lead to seized shipments or fines.

Tip: Collaborate with a customs brokerage service to ensure smooth clearance through customs officials, especially at the Mexico border or other high-traffic international borders.

Incorrect Freight Classification

Misclassifying your freight can result in higher freight quotes and transit time delays.

Tip: Understand your shipment’s freight classification and use tools like lift gates to ensure proper handling of heavy items.

Ignoring Delivery Site Challenges

Without proper planning, deliveries to distribution centers or remote areas can face significant delays.

Tip: Communicate specific delivery requirements to your freight broker or provider to avoid unnecessary complications.

Tips for a Smooth Shipping Experience

Follow these tips to ensure a seamless process:

#1 Plan Ahead and Verify Details

Planning ahead is one of the most important, if not the most important step in the freight shipping process. Make sure your freight classification, shipping labels, and commercial invoices are accurate and complete. Even small errors in documentation can lead to delays or unexpected costs.

Take the time to double-check the weight, dimensions, and destination of your shipment, as these details are critical for getting accurate freight quotes and avoiding surprises later.

#2 Leverage Expert Partnerships

Partnering with the right experts can save you time and effort when managing freight shipments. Freight brokers and freight forwarding services can handle the logistics and coordinate with freight carriers on your behalf, streamlining the process. 

And if your shipment involves international borders, working with a cross-border freight provider can be a huge help. These professionals ensure compliance with border protection laws and help navigate the complexities of customs clearance, so your shipment moves safely.

#3 Use Technology to Track and Optimize

Real-time tracking systems keep you informed about transit times and the current status of your shipment. This transparency builds trust and helps resolve issues proactively.

Many freight providers offer online tools to compare freight quotes, which helps you find cost-effective solutions without compromising on service quality. Using these tools can make a big difference in your overall efficiency.

#4 Train Your Team

When your staff understands the shipping process, they are better equipped to handle documentation, collaborate with industry professionals, and address any challenges that come up. Providing clear instructions and ongoing training minimizes errors and helps everyone stay on the same page throughout the shipping process.

#5 Choose the Right Equipment and Tools

For heavy items or specialized shipments, equipment like self-loading systems and lift gates can simplify the process. Mobile systems, such as secure freight containers or specialized cargo equipment, provide added safety and flexibility, ensuring your shipment is well-protected during transit. 

Ship With Mercer Transportation

If you’re looking for a company that handles the entire shipping process for you, ship with Mercer Transportation. Our freight brokerage department takes the stress out of shipping by finding the best carrier for your specific needs, ensuring your freight is handled carefully and delivered on time. From selecting from our reliable carriers to managing all the paperwork and navigating regulations, we take care of the heavy lifting so you don’t have to. With advanced technology for real-time tracking and an extensive network of independent owner-operators, we not only make freight shipping simple—but smart.